Fleet Management Software
The smart fleet software from fleetster - automate your fleet management without losing the overview
What is special about fleet management from fleetster?
App for drivers
Every company car driver has access to the fleetster app and can communicate with the fleet manager, report damage, schedule tire changes and much more.
6 products in one software
In addition to fleet management, fleetster can also be used to manage pool vehicles, check driving licenses, keep driver logbooks and much more.
Live data from the vehicle
With OBD plugs, vehicle data such as mileage and fuel level are transmitted directly to the software.
Available in 10 languages worldwide
The fleetster software is already in use worldwide and available in many languages. More languages on request!
Key hardware for pool vehicles
You can completely automate the key management of pool vehicles with fleetster.
German Development & Hosting
The cloud software is hosted exclusively on German servers - your data is safe!
Our references
500 cars are parked at over 80 Telekom locations in Germany and are managed with the fleet management software.
Deer e-Carsharing manages the fleet at over 150 locations, with the software providing support in many areas and thus making everyday life easier.
"With fleetster, we were able to reduce the organizational effort in fleet management to a fraction. The employees are more satisfied because they can book the vehicles themselves"
"We were able to optimize our entire administration and organization with fleetster in the simplest and most cost-effective way. It is very easy to use and self-explanatory. We have been using fleetster for a few years now and have never had any technical problems
These problems can be solved by the fleetster software:
The fleet management module was developed to support fleet managers in the digitalization of all fleet processes. All functions are designed to ensure that no tasks are forgotten and time is saved through automation. Fleet management with Excel is still part of the everyday life of many companies today, but with Excel you quickly lose the overview. All this can be solved with a smart fleet management software. The PRO package supports fleet managers of small to medium-sized fleets. The ENTERPRISE package focuses on supporting large fleets.
What are the advantages of fleet management software?
Cost savings
Helps reduce costs by optimizing and automating fuel consumption, maintenance costs and repairs.
Increased efficiency
Enables fleet managers to monitor and optimize operations in real time, resulting in improved efficiency and productivity.
Verbesserte Compliance
Helps fleet managers ensure that their fleet is compliant with regulatory requirements and that vehicles are in good condition.
Increased asset management
Vehicle details such as purchase date, maintenance schedule, repairs and contracts can be easily managed digitally. Fleet managers can find all the info they need at a glance.
Increased security
Safety is an important factor in fleet management, and software provides real-time monitoring, risk assessment and behavioral analysis for drivers.
Improved reporting
Creates detailed reports that include important information such as fuel consumption, CO2 consumption, or driver and vehicle costs to help make decisions and plan spending.
PRO
ENTERPRISE
Fleet management from fleetster - PRO package
Digital vehicle file
The heart of fleet management: all vehicle-relevant data in one place, exportable and editable at any time.
Driver
This feature provides an overview of your drivers and assigned vehicles that can be viewed any time.
Contracts
All vehicle-relevant documents are in one place. Deposit leasing contracts, insurance policies and much more.
Purchasing
fleetsters procurement management provides a simple overview of newly acquired vehicles.
Vehicle status check
Regular vehicle checks are important - fleetster provides checklists and reports.
Damage
All relevant accident and damage information in one place. Document damage from origin to repair.
Tasks
The task management supports with daily appointments and reminds you.
Automatic tasks
This function allows you to create tasks for each vehicle that can be triggered at a specific time.
Invoices
Add and manage your invoices and assign them to a single or group of vehicles.
Refueling detection
Indispensable tool in the fleet. Assign fuel cards to existing drivers and vehicles.
Tank data import
Keep track of fuel consumption in your fleet.
User defined fields
If you need special fields that fleetster does not have, you can define additional input fields.
PRO package - fleet management software
A single car does not generate a lot of data and therefore not a lot of problems. The complexity in fleet management is to keep track of many vehicles. Every day, data points (e.g. fuel receipts) are generated that cannot be planned exactly and need to be sorted. In addition, each vehicle is at a different point in its life cycle and there are various deadlines that need to be considered. For these use cases, we have built the "PRO Package".
Fleet management by fleetster - ENTERPRISE package
Traffic fines
fleetsters traffic fine management assigns fine notices to the respective vehicles and drivers.
Service & Repairs
Inform your drivers about upcoming service appointments and repairs and manage vehicles accordingly.
Leasing Control
We keep an eye on the mileage of your vehicles and warn as soon as limits are exceeded.
Total cost of ownership
The full overview of all costs of your fleet - simply structured and easy to understand.
Reports
Automatic reports in adequate design, which can be forwarded to the respective responsible person.
Vehicle life cycle
Keep track of the vehicle lifecycle of all vehicles in your fleet - from purchase to sale.
OCR Invoices, Penalties & Receipts
Automatic recognition of uploaded document information such as costs and invoice items.
Fleet Dashboard
The entire fleet at a glance - everything you need to know in one place.
Integration of fuel card providers
We integrate the largest German fuel card providers and offer automatic reporting via their APIs.
ENTERPRISE package - fleet management software
The biggest effort for the fleet manager is in the communication and coordination of the drivers, because many tasks cannot be done by the fleet manager himself or at least need an appointment with the driver. Emails, calls and personal conversations are very time consuming. For this use case we are currently developing an app, which is included in the "ENTERPRISE Package".
fleetster price packages for fleet management
| Features | Excel-Killer | PRO | ENTERPRISE |
|---|---|---|---|
| Digital vehicle file | |||
| Driver app | |||
| Contracts | |||
| Procurement | |||
| Vehicle status check | |||
| Damage | |||
| Tasks | |||
| Automatic tasks | |||
| Invoices | |||
| Refueling detection | |||
| Tank data import | |||
| User defined fields | |||
| Service & repairs | |||
| Leasing control | |||
| Total cost of ownership | |||
| Reports | |||
| Vehicle life cycle | |||
| OCR Invoices, Penalties & Receipts | |||
| Fleet Dashboard | |||
| Integration of fuel card providers | |||
| Traffic fines |
Damage Management Software
In order to take care of the fleet of vehicles, optimal damage management is required. fleetster software makes this easy.
The user of the vehicle is able to inspect the existing damage himself. The damage is documented and digitized with the help of photographs. In this way, damage can be clearly assigned to a vehicle in the future. Mistakes or mix-ups can thus be ruled out as far as possible. The photo material and the documentation of the damage are made available to the fleet manager, who has an overview of all processes and the entire fleet.
Keep track with the digital vehicle file
All relevant information about a vehicle can be collected and stored in the digital vehicle file. This includes, for example, technical data, maintenance and repair histories, insurance and financing data, and all vehicle documents. Thanks to central storage and simple administration, the digital vehicle file enables efficient fleet management and better use of vehicles. It also allows processes such as maintenance, repair, or administration to be better controlled.
The digital vehicle file is part of the Excel Killer version, which can be used for only 1€ per month per vehicle. Besides the Excel Killer version, the digital vehicle file is of course also part of the PRO and ENTERPRISE version.
Contract management with fleetster
With Contract management fleet managers have the possibility to save contracts in fleetster.
Each contract can be assigned to a specific category, given a deadline, and assigned to a vehicle. You can enter an unlimited number of contracts per vehicle - and you can also attach a PDF or photo of the contract.
fleetster's new contract management replaces paper-based contract management in the office.
Managing tasks in fleetster has never been so easy!
With the tasks in fleetster, tasks can be assigned directly to users, so that no tasks are forgotten. The reminder function ensures that the user is reminded daily of the task until he has completed it. It is also possible to add photos and documents. If the administrator sets a task for a user, he is automatically notified and can complete the task immediately and without loss of time directly in the fleetster system by uploading photos or documents, for example.
Procurement process with fleetster
With fleetster, the fleet manager has an overview of the procurement of new vehicles at all times. Extensive databases support the cost calculation - also in the question of upgrading and converting to e-mobility.
Our software for fleet management supports you already at the first step, the needs analysis. Determine your needs easily and quickly with the help of our software solution based on usage data and logbooks.
Digitize the entire procurement process.
Manage drivers in fleetster!
Driver management in fleetster refers to the management of drivers and their activities in fleetster's fleet management system. fleetster is a software solution that helps companies efficiently manage their vehicle fleets.
The Driver Management module allows companies to capture and manage driver information, such as contact details, driver's license details, and driver profiles, enabling easy assignment of vehicles to specific drivers and transparent tracking of driver activity.
Record fuel consumption and refueling operations
fleetster can record fuel consumption for each vehicle, thus enabling the tracking of costs related to fuel consumption, including the total amount paid for fuel expenses and the breakdown of costs by vehicle or driver.
In addition, detailed reports and analysis can be generated on your fleet's fuel consumption. These reports can include information on consumption per vehicle, per driver, or per period, allowing you to monitor consumption, identify trends, and take action to improve efficiency.
Reports & exports for the fleet
In our reporting approach, we take a two-pronged approach:
Firstly, we offer comprehensive reports on the fleet's internal data, such as the cost of all damage, an overview of all tasks and the quantity and cost of parking tickets. Countless data are generated in the fleet, which we make useful for our customers.
Secondly, we offer live reports based on telematics data. This dimension is more difficult to tap into, but also more exciting in terms of content. With our live reports, you can see, for example, which departmental vehicles that were not previously booked via software are actually being used. This makes the savings potential clear. You also gain an overview of refueling processes and CO2 emissions.
Fuel card management
The larger the number of vehicles in a fleet, the more difficult it becomes to keep track of them. With a fuel card, at least accounting can be simplified and paperwork minimized. The accounting department can view and manage the billed fuel receipts directly online, eliminating the time-consuming process of drivers first having to lay out the money for fuel and then being reimbursed by their employer.
fleetster offers a feature that helps organize fuel cards within a fleet.
Interested in our fleet management software?
For an individual offer, please send us a request with your contact details.
