Corporate Car Sharing Software
For pool vehicles in companies: our Corporate Car Sharing software helps you to use the vehicle pool more efficiently and to make it available to the employees. fleetster shows which vehicles are booked or available.
What makes our software special:
Large fleets
The fleetster functions also make it easy to manage a large number of vehicles.
3-20 vehicles
Better overview of all vehicles and structured processes in your fleet.
A variety of booking rules
The tool offers a large number of booking rules and booking logics that simplify the booking of vehicles.
Key Management
Different use cases for key management with hardware options that can be used individually per vehicle, at different locations.
E-vehicle integration
Even e-vehicles can be integrated into fleetster, including range management!
Our references
"Our 500 cars are parked at over 80 Telekom locations in Germany and are equipped with a Car Sharing Kit".
CarSharing solution with electronic key cabinet, driver license control and single sign-on integration with Microsoft Azure AD.
"Using fleetster has paid off for us from day one - we are now saving 90% of our previous costs".
"Corporate car sharing is an innovative mobility concept that is simply ingenious. We are convinced that it will revolutionize the fleet management of many companies in Luxembourg".
How does the Corporate CarSharing software work?
CarSharing is an important component in achieving climate targets, reducing costs and benefiting employees.
With fleetster, companies can benefit from all the advantages of CarSharing: you increase the utilization of your pool vehicles, reduce costs and allow your employees to use the shared vehicles privately.
In our short video you can take a look at our software, as well as hardware for key management solutions that can be easily integrated with the software.
BASIC
ENTERPRISE
BASIC Package
Booking Calendar
A very useful way of visualising all your bookings with the aid of a timeline
Smartphone App
At any point and time, you can book vehicles with the fleetster Smartphone Apps
Calendar Integration
Import bookings to your calendar with the help of ICS-files
Booking List
With a single glimpse, get to know when, where and by whom your vehicles were used
Vehicle Access Rules
Manage which of your drivers have access to which type of vehicle
PRO Package
Key Management
Ensure bookings are released with a validated driver license and finished with essential information provided
Booking for Colleagues
Users with this permission will have the ability to create and modify bookings for any other user
Booking Pricing Rules
Create pricing rules for your vehicles to control the cost of bookings
Booking Series
For high usage cases: create a series of bookings
Booking Exports
Export the data of past or future bookings for further analysis in Excel or other systems
Analytics
This feature allows the administrators to access comprehensive analytics of the bookings and fleet utilization
Automatic Vehicle Reallocation
Automatically assign a new vehicle to bookings that have an unavailable vehicle shortly before they are scheduled to start
Booking Authorization
Per vehicle, specify a user who should verify and approve bookings before they can be started
Cost Center
Keep track of company expenses through user and booking cost centers
ENTERPRISE Package
Vehicle Groups
Group your vehicles under specific categories, which can possess their own access and pricing rules
Parking Lot Management
Administrate the parking lots at your disposal, and ensure a place for everyone to leave their vehicles
Gasoline Cards
Assign gasoline cards to vehicles and give access to the PIN when low fuel is detected
Booking Buffers
Specify a time-frame that should be blocked after business and/or private bookings
Booking Imports
Makes it possible to import bookings into the company through CSV files
RFID Tap & Go
This feature allows users to book vehicles simply by tapping their authorized RFID (eg employee badge or driver license with sticker) on the vehicle RFID reader.
Booking Contracts
Integrates legal documents management and acceptance in user registration, invitation and booking process.
Shift Planning
With shift planning, administrators can plan and create a shift for vehicles and drivers with a date, time and demand.
Overview of Corporate Car Sharing functions
| FEATURES | BASIC | PRO | ENTERPRISE |
|---|---|---|---|
| Booking Calendar | |||
| Smartphone App | |||
| Calendar Integration | |||
| Booking List | |||
| Vehicle Access Rules | |||
| Key Management | |||
| Booking for Colleagues | |||
| Booking Pricing Rules | |||
| Booking Series | |||
| Booking Exports | |||
| Analytics | |||
| Automatic Vehicle Reallocation | |||
| Booking Authorization | |||
| Cost Center | |||
| Vehicle Groups | |||
| Parking Lot Management | |||
| Gasoline Cards | |||
| Booking Buffers | |||
| Booking Imports |
eMobility in corporate car sharing
The original idea of fleetster was an eCar management software. In the meantime, the business model has expanded several times, but electric vehicle management is still there! Our comprehensive eVehicle database with realistic consumption and charging values in combination with the Reach algorithm ensures that no one is stranded anymore because the battery is too low.
For more than five years, we have had a database with the important data for all electric vehicles on the market. For each e-vehicle, we have stored the realistic range, which sometimes differs greatly from the manufacturer's specifications. To ensure that our values are always up to date, we are constantly optimizing and improving our database.
CarSharing Kit for automated key management
Monitoring and automatic adjustment of bookings
A fully automated system thanks to our CarSharing Kits! If you have already installed our CarSharing Kits in your vehicles, you can take advantage of all the benefits of the "Internet of Things" and in-vehicle telematics. users can open and close the vehicles via app, the mileage can be transferred directly to the software and much more. fleetster has already successfully integrated three different hardware providers. with the CarSharing Kits, our software has a constant overview of the battery levels of the vehicles, including the e-vehicles. fleetster can thus monitor the tank and battery levels, compare the actual values with those previously estimated and make rebookings if necessary. the administrator therefore no longer has to worry about anything, the software even reminds the driver after the booking that the vehicle needs to be charged.
Electronic key cabinet for the automation of key distribution
Electronic key cabinets (or Electronic Key Management) conveniently centralize the storage and handover of your pool vehicles and carsharing vehicles. fleetster's electronic key cabinet is seamlessly integrated into the B2B mobility platform, which enables the booking and management of fleet vehicles.
In addition, fleet managers can implement time-based permissions and rules that eliminate key cabinet access errors.
What is a Corporate Car Sharing Software?
Corporate Car Sharing is synonymous of Pool vehicle management. This means that all employees, or some of the employees of a company, share a vehicle pool (or even just one vehicle). The opposite of Corporate Car Sharing is the classic company car.
For a Corporate Car Sharing system, the pool vehicles are also made available to employees for private trips after work or at the weekend. Basically, Corporate Car Sharing software is a booking tool that ensures that everyone knows when which vehicle is booked. Of course, such software also has many additional functions that make it different from Excel or Outlook for example integrated key cabinet systems , Car Sharing Kits and much more.
Private use in Corporate Car Sharing
In fleetster there is the possibility to release pool vehicles also for private trips of the employees. With this function employees can take the vehicles directly at the company parking lot after work - this saves a lot of time in comparison to a Car rental. For employees without their own vehicle, this is a great initiative!
Numerous companies offer their employees the private use of pool cars - usually after working hours or at the weekend. Since private use with the company car is considered a non-cash benefit, the utmost caution is required here, because a privately used pool car that has not been declared correctly can quickly come back as a boomerang from the tax office and high additional payments are due
fleetster therefore differentiates between business and private journeys. fleetster gives you the option of creating specific pricing rules and usage rules for each pool car to ensure that all monetary benefits are correctly recorded and taken into account for tax purposes
Simple setup of the fleetster system
To our cloud software, they can access it from anywhere with a browser, without installation. Or you can book the vehicles with the app on your smartphone. Thanks to the cloud, we can scale the software as needed, update it regularly and ensure sufficient performance at all times. No matter how many vehicles you have, the data is absolutely safe in the cloud, safer than on most local servers! Data security is always our top priority.
Having your own fleetster system is very intuitive and quick to set up. first you create all the locations in the software. then you add the vehicles and load all the users into the system. the whole setup usually takes no more than 10 minutes. if you have a lot of data, the fleetster team will be happy to help you import it.
You would like to know how the fleetster software looks and works "live"? No problem!
Simply register for an online demo and we'll explain the system and help you choose the perfect plan!
