Corporate Car Sharing Software
For pool vehicles in companies: our Corporate Car Sharing software helps you to use the vehicle pool more efficiently and to make it available to the employees. fleetster shows which vehicles are booked or available.
The Corporate Car Sharing solution for every fleet size!
More overview of all vehicles and structured processes in your vehicle pool
With the fleetster functions, many vehicles can also be managed easily
Even e-vehicles can be integrated into fleetster, including range management!
What is a Corporate Car Sharing Software?
Corporate Car Sharing is synonymous of Pool vehicle management. This means that all employees, or some of the employees of a company, share a vehicle pool (or even just one vehicle). The opposite of Corporate Car Sharing is the classic company car.
For a Corporate Car Sharing system, the pool vehicles are also made available to employees for private trips after work or at the weekend. Basically, Corporate Car Sharing software is a booking tool that ensures that everyone knows when which vehicle is booked. Of course, such software also has many additional functions that make it different from Excel or Outlook for example integrated key cabinet systems , Car Sharing Kits and much more.
Why should I implement a Corporate Car Sharing system?
This video marked the start of fleetster. Although the video is already about 10 years old, it still reflects how fleetster sees fleet usage in the company.
Car Sharing is an important component towards business climate goals, cost reductions and employee benefits
With fleetster, companies can benefit from all the advantages of Car Sharing: you increase the utilisation of your pool vehicles, reduce costs and allow your employees to use the shared vehicles privately.
A very useful way of visualising all your bookings with the aid of a timeline
At any point and time, you can book vehicles with the fleetster Smartphone Apps
Import bookings to your calendar with the help of ICS-files
With a single glimpse, get to know when, where and by whom your vehicles were used
Vehicle Access Rules
Manage which of your drivers have access to which type of vehicle
Ensure bookings are released with a validated driver license and finished with essential information provided
Booking for Colleagues
Users with this permission will have the ability to create and modify bookings for any other user
Booking Pricing Rules
Create pricing rules for your vehicles to control the cost of bookings
For high usage cases: create a series of bookings
Export the data of past or future bookings for further analysis in Excel or other systems
This feature allows the administrators to access comprehensive analytics of the bookings and fleet utilization
Automatic Vehicle Reallocation
Automatically assign a new vehicle to bookings that have an unavailable vehicle shortly before they are scheduled to start
Per vehicle, specify a user who should verify and approve bookings before they can be started
Keep track of company expenses through user and booking cost centers
Group your vehicles under specific categories, which can possess their own access and pricing rules
Parking Lot Management
Administrate the parking lots at your disposal, and ensure a place for everyone to leave their vehicles
Assign gasoline cards to vehicles and give access to the PIN when low fuel is detected
Specify a time-frame that should be blocked after business and/or private bookings
Makes it possible to import bookings into the company through CSV files
RFID Tap & Go
This feature allows users to book vehicles simply by tapping their authorized RFID (eg employee badge or driver license with sticker) on the vehicle RFID reader.
Integrates legal documents management and acceptance in user registration, invitation and booking process.
With shift planning, administrators can plan and create a shift for vehicles and drivers with a date, time and demand.
Overview of Corporate Car Sharing functions
|Vehicle Access Rules|
|Booking for Colleagues|
|Booking Pricing Rules|
|Automatic Vehicle Reallocation|
|Parking Lot Management|
CarSharing Kit for automated key management
Monitoring and automatic adjustment of bookings
A fully automated system thanks to our CarSharing Kits! If you have already installed our CarSharing Kits in your vehicles, you can take advantage of all the benefits of the "Internet of Things" and in-vehicle telematics. users can open and close the vehicles via app, the mileage can be transferred directly to the software and much more. fleetster has already successfully integrated three different hardware providers. with the CarSharing Kits, our software has a constant overview of the battery levels of the vehicles, including the e-vehicles. fleetster can thus monitor the tank and battery levels, compare the actual values with those previously estimated and make rebookings if necessary. the administrator therefore no longer has to worry about anything, the software even reminds the driver after the booking that the vehicle needs to be charged.
Electronic key cabinet for the automation of key distribution
Electronic key cabinets (or Electronic Key Management) conveniently centralize the storage and handover of your pool vehicles and carsharing vehicles. fleetster's electronic key cabinet is seamlessly integrated into the B2B mobility platform, which enables the booking and management of fleet vehicles.
In addition, fleet managers can implement time-based permissions and rules that eliminate key cabinet access errors.
eMobility in corporate car sharing
The original idea of fleetster was an eCar management software. In the meantime, the business model has expanded several times, but electric vehicle management is still there! Our comprehensive eVehicle database with realistic consumption and charging values in combination with the Reach algorithm ensures that no one is stranded anymore because the battery is too low
Private use in Corporate Car Sharing
In fleetster there is the possibility to release pool vehicles also for private trips of the employees. With this function employees can take the vehicles directly at the company parking lot after work - this saves a lot of time in comparison to a Car rental. For employees without their own vehicle, this is a great initiative!
Numerous companies offer their employees the private use of pool cars - usually after working hours or at the weekend. Since private use with the company car is considered a non-cash benefit, the utmost caution is required here, because a privately used pool car that has not been declared correctly can quickly come back as a boomerang from the tax office and high additional payments are due
fleetster therefore differentiates between business and private journeys. fleetster gives you the option of creating specific pricing rules and usage rules for each pool car to ensure that all monetary benefits are correctly recorded and taken into account for tax purposes
Simple setup of the fleetster system
To our cloud software, they can access it from anywhere with a browser, without installation. Or you can book the vehicles with the app on your smartphone. Thanks to the cloud, we can scale the software as needed, update it regularly and ensure sufficient performance at all times. No matter how many vehicles you have, the data is absolutely safe in the cloud, safer than on most local servers! Data security is always our top priority.
Having your own fleetster system is very intuitive and quick to set up. first you create all the locations in the software. then you add the vehicles and load all the users into the system. the whole setup usually takes no more than 10 minutes. if you have a lot of data, the fleetster team will be happy to help you import it.
You would like to know how the fleetster software looks and works "live"? No problem!
Simply register for an online demo and we'll explain the system and help you choose the perfect plan!