Product Updates

RELEVANT FOR: Fleet Managers, System Administrators & Hardware Managers

What is New:

• Dedicated Key Cabinet Hub: We have completely redesigned the Traka key cabinet management experience. You will now find a dedicated "Key Cabinets" section under the Hardware menu, neatly organized into three intuitive tabs: Key Cabinets, Vehicles, and Users.
• Cabinet-Specific Contact Information: You can now assign dedicated contact details (First Name, Last Name, Phone, Cell, and Email) to individual key cabinets. This replaces the old system where only one general company contact could be applied across all cabinets.
• Enhanced Cabinet Insights: Clicking on any key cabinet now opens a detailed view featuring a quick "Mini Analytics" dashboard. At a glance, you can see exactly when the cabinet was last online, how many vehicles are assigned to it, and how many slots are currently available.
• Clearer Vehicle & Key Tracking: The new Vehicles tab provides a highly searchable overview of all your cars and their key statuses. You can instantly see if a key is sitting in a specific slot number or if it is currently "On the road." Assigning a vehicle to a cabinet and a specific fob is now handled in a quick, intuitive popup.
• Streamlined User Management: The new Users tab lets you easily manage Traka PINs and RFIDs. You can view user locations, manually update access credentials, automatically generate secure new PINs, or toggle the "Skip RFID Verification" option on a per-user basis.

Benefits:

• Targeted Local Support: By setting specific contact persons for each key cabinet, drivers immediately know exactly who to call if they run into an issue at a specific location, rather than routing every problem through a single corporate number.
• Total Visibility & Control: With improved search capabilities and clear status indicators ("On the road" vs. specific slot numbers), admins have real-time oversight of where every key and vehicle is at any given moment.
• Faster Administration: The new tabbed layout and quick-edit popups for assigning fobs and generating PINs drastically reduce the number of clicks required to manage your fleet's hardware, saving you valuable time.
• Better Organization: Grouping the cabinets, assigned vehicles, and user access into one centralized, modernized interface makes navigating your hardware ecosystem smoother and much more intuitive.

RELEVANT FOR: Fleet Managers, Admins & Drivers

What is New:

• Automated Licence Scanning: We've introduced a fully automated verification flow for card-based driver's licenses. Drivers are now guided through a quick process to scan the front and back of their license, alongside a quick "liveness" face check.
• Instant Approvals: Successfully scanned and verified licenses are now instantly approved by the system. Drivers get immediate feedback, and the check is marked as complete.
• Smart Fallbacks: If a driver has an older paper license, or if the automated scan fails to read a card properly, the app seamlessly redirects them to the traditional manual photo upload process so they are never stuck.
• Admin Oversight Dashboard: A new "Verification Method" column has been added to the dashboard so admins can easily see if a check was done manually or automatically. Admins can open any check, review the captured data, and easily override automated decisions if necessary.

Benefits:

• Massive Time Savings for Admins: By automating the bulk of standard license checks, fleet managers and admins no longer have to manually open, review, and approve every single photo submission.
• Smoother Driver Experience: The new flow includes on-screen tips (like finding good lighting) and provides a much faster, less error-prone experience that eliminates waiting times for manual approval.
• Enhanced Security & Fraud Prevention: The automated system uses advanced technology to check for holograms and verify "liveness," ensuring both the document and the person holding it are genuine.
• Maintained Control: Even with automation doing the heavy lifting, your team stays in control. All automated decisions are fully auditable, and admin decisions will always override the system.

RELEVANT FOR: Fleet Managers, System Administrators & Drivers

What is New:

• Logical Grouping: We have completely reorganized the document upload category list. Instead of a random list of labels, document types are now neatly grouped into logical parent categories.
• Streamlined Options: When uploading a document, you will now see clear, organized sections such as Vehicle & Compliance (Registration, Inspections), Bookings & Usage (Business or Private Bookings), Vehicle Lifecycle (Delivery, Handover protocols), Contracts & Finance (Taxes, Contracts), and Incidents (Accident reports).

Benefits:

• Faster Uploads: Finding the correct document type is now much quicker and more intuitive, eliminating the need to scroll through an unorganized list.
• Better Organization: This structured approach ensures that all your fleet documents are consistently tagged, making them much easier to filter and locate in your document repository later on.

RELEVANT FOR: Fleet Managers & Accountants

What is New:

• Zero-Percent Tax Support: The Tax/Steuern input field in the Refuelling and Charging details now fully supports a 0% value.
• Flexible Data Entry: We’ve removed the previous 1% minimum restriction, allowing you to save entries exactly as they appear on your receipts.

Benefits:

• Global Compliance: Easily log zero-rated or tax-exempt transactions, which are common in specific countries or for certain types of fuel and energy.
• Audit-Ready Records: Ensure your financial exports and fleet cost metrics match your actual invoices down to the cent, without forced rounding or incorrect tax percentages.

RELEVANT FOR: Fleet Managers

What is New:

• Dedicated "Mileage Issues" Tab: We’ve introduced a new view (look for the mileage icon) that automatically gathers all refuelling and charging entries where inconsistencies have been detected.
• In-Depth Comparison Data: No more guessing. The new table shows the "Reported Mileage" side-by-side with the "Last Known Mileage," including the exact time elapsed and the difference (delta) between entries.
• Smart Error Classification: The system now labels the specific issue—such as "Smaller than previous"—so you immediately understand why an entry was flagged.
• Streamlined Data Details: When you click into a specific refuelling event, any mileage issues are now highlighted directly in the detail view, mirroring the clear layout found in our invoicing section.
• Advanced Filtering & Sorting: Quickly narrow down issues by Vehicle, Driver, or Date Range. The view is sorted by timestamp by default, putting the most recent discrepancies at the top of your list.

Benefits:

• Eliminate Manual Reviews: Stop hunting through hundreds of entries. The system surfaces the errors for you, saving hours of administrative work.
• Guaranteed Accuracy: By catching and correcting "jumps" or decreases in mileage early, you ensure your fleet metrics, cost calculations, and billing stay 100% accurate.
• Data Integrity Across Sources: Whether data comes from hardware or manual entry, the new "Mileage Issues" view acts as a universal safety net for your fleet data.