Product Updates

RELEVANT FOR: Fleet Managers

We’ve improved the way vehicle costs are displayed: These costs are now integrated directly into the vehicle’s contract details. This gives fleet managers a clearer overview of payment cycles and annual expenses.

What’s new:

• Costs are now part of the contract details
• Automatic calculation of the total annual fee

Benefits at a glance:

• Clearer structure within contract information
• Transparent display of all costs at a glance
• Simplified management with automated calculations

Also new: The insurance components card has been visually and functionally improved – now with a convenient toggle for easy activation.

RELEVANT FOR: Fleet Managers

We’ve revamped the invoice section to make it clearer and more efficient to use. The new design ensures consistency across all invoices and reduces potential confusion during invoice creation or review.

What’s new:

• Every invoice now has at least one item by default
• Redundant “net” field has been removed
• Gross amount is automatically calculated based on net and tax values
• The gross field is no longer editable – reducing errors and saving time

These improvements aim to streamline your invoicing process and make financial data easier to manage.

Was ist neu?

Wir freuen uns, eine neue Funktion in unserem Flottenmanagement-Modul vorstellen zu können: die Email Inbox - zunächst fokussiert auf Rechnungen.

Zielgruppe

Diese Funktion wurde speziell für Flottenmanager entwickelt, um ihre tägliche Arbeit zu erleichtern.

Funktionsumfang

Mit dieser neuen Funktion können Sie:

• Übersicht aller versendeten E-Mails: Sehen Sie eine vollständige Liste aller E-Mails, die mit Fahrzeugrechnung-Anhängen versendet wurden
• Zentrale Verwaltung: Alle relevanten E-Mail-Kommunikationen sind nun an einem Ort organisiert
• Bessere Nachverfolgung: Behalten Sie den Überblick über alle versendeten Rechnungen und deren Status

Warum diese Funktion?

Um die Transparenz und Nachverfolgung von versendeten Fahrzeugrechnung-E-Mails zu verbessern. Als Flottenmanager erhalten Sie damit eine bessere Kontrolle und Übersicht über Ihre E-Mail-Kommunikation.

Vorteile für Sie

Diese Ergänzung verbessert die Transparenz und Effizienz Ihres Flottenmanagements. Sie haben nun eine zentrale Anlaufstelle, um alle E-Mail-Aktivitäten rund um Fahrzeugrechnungen zu verwalten und nachzuverfolgen.

Verfügbarkeit

Die Email Inbox Funktion ist ab sofort im Flottenmanagement-Modul Pro verfügbar.

RELEVANT FOR: Everyone

WHY: To ensure address accuracy by updating the map and fields based on latitude and longitude input.

WHAT'S NEW:

We've implemented comprehensive latitude and longitude support in our location management system to provide precise geographic positioning and improved address accuracy.

Key Features:

• Direct Coordinate Input: Users can now enter precise latitude and longitude coordinates for exact location positioning
• Automatic Map Updates: The integrated map view automatically centers and places a marker based on the entered coordinates
• Address Field Synchronization: When coordinates are entered, the system can reverse-geocode to populate or verify address fields including street, postal code, and city information
• Real-time Validation: Coordinates are validated in real-time to ensure they fall within acceptable geographic ranges

Benefits:

• Improved Accuracy: Eliminates guesswork in location placement, especially useful for remote or hard-to-find locations
• Consistency: Ensures all location data (address fields, map position, coordinates) remain synchronized
• Efficiency: Reduces manual address entry errors and speeds up location setup process
• Integration Ready: Coordinates can be easily shared with external mapping services and GPS systems

Current Implementation: As visible in the interface, the system now displays latitude and longitude fields alongside traditional address components, with the map automatically reflecting the precise coordinates

This enhancement supports our commitment to providing accurate, reliable location data across all operational contexts.

We are excited to announce an enhancement to the mobile app experience with a new polished splash screen for both iOS and Android.

What’s New:

To ensure a seamless and visually consistent user experience, we have implemented a refined splash screen design that now appears when the app is launched. This update improves the professional look and feel of the Fleetster app right from the start.

Benefits:

• Enhanced User Experience: A smooth and unified visual on both mobile platforms
• Professional First Impression: A consistent design that aligns with Fleetster’s modern interface
• Faster Perception of Load Times: A stable splash screen gives users immediate visual feedback during loading

With this update, app startups feel smoother and more reliable—setting the stage for a great in-app experience.

Explore the new experience by launching the Fleetster app on your mobile device today!

Hello Fleet Managers and Users,

We’re excited to share a visual update to our vehicle status check interface!

The revised icon colors are designed to improve visibility and clarity, making it easier for users to quickly recognize and distinguish the confirmation buttons. This enhancement helps reduce confusion and provides a smoother, more intuitive user experience.

What's Changed:

• Improved Color Contrast: Status icons now feature enhanced color differentiation
• Clearer Visual Hierarchy: Critical action buttons stand out more prominently
• Intuitive Color Coding: Colors now align with standard conventions (green for confirmation, red for issues, etc.)

Benefits:

• Reduced Error Rate: Clearer visual cues help prevent accidental selections
• Faster Task Completion: Instantly recognize the right button for your intended action
• Improved Accessibility: Enhanced contrast ratios support users with visual impairments
• Streamlined Workflows: Complete vehicle status checks more efficiently with less hesitation

With this update, you can complete vehicle status checks faster and more confidently, contributing to smoother fleet operations. We appreciate your ongoing feedback as we continue to improve your Fleetster experience.

Hello Report Managers and Vehicle Invoice Managers,

We are pleased to announce an upgrade to the TCO Report (Total Cost of Ownership)

Key Improvements:

The upgrade enhances the TCO Report Page by adding third-level diagrams and expanded filters for User and Vehicle Groups, improving cost analysis and management with more detailed views and controls.

TCO Report: Enhanced Cost Analysis

We're excited to introduce significant enhancements to the Total Cost of Ownership (TCO) Report, providing you with even deeper insights into your fleet costs.

New Features:

Third-level cost visualization: Analyze your cost data with an even more granular breakdown

Task-based actions: Perform specific actions directly from within the report

Expanded filtering options:

User Group filters: Narrow down data by specific teams or departments Vehicle Group filters: Analyze costs for specific vehicle categories

Benefits:

More precise cost analysis with multi-layered data visualization Improved efficiency through integrated action capabilities Enhanced segmentation for more targeted evaluations

Access: navigate to Reports → TCO and explore the new filtering and visualization options.

Hey everyone! We've enhanced our authorization process to give you more flexibility!

What's New?

• Multiple Assignees: Assign multiple individual users as authorizers.
• User Group Authorization: Streamline approvals by assigning entire user groups as authorizers for bookings.

How Does This Help You?

• Saves Time: Quickly assign groups of users, instead of one-by-one.
• Enhanced Control: Set up precise authorization workflows across your organization.
• Improved Efficiency: Ensure bookings are approved quickly by designated groups or individuals.

We've added two new service types: Speedometer Check and Safety Check. You can now create services of these specific types. These types are also available when importing/exporting data. This update offers more granular control over service categorization, contributing to more accurate record-keeping and potentially saving time when filtering and analyzing service data.

Hey everyone!

Heads up! We've just launched a new notification setting to help you stay on top of mileage issues.

What's new? We've added a "High Mileage Detected" notification option. This means admins will be immediately alerted when a vehicle is returned with unexpectedly high mileage.

Why is this awesome? Catching mileage discrepancies early prevents booking errors and keeps your data accurate. It saves time and headaches down the road!

How to set it up:

1. Go to: Settings -> Notifications
2. Find "Notify the admin when a vehicle is returned with high mileage."
3. Toggle ON email, web, and/or mobile notifications.

Here's how it works:

1. Create a booking.
2. Release the key.
3. During return, enter a high mileage value.
4. Your admin will receive an email, a push notification (if enabled), and an alert in the Alerts area.

Stay informed and efficient!

NEW! Easier SSO Setup - No Devs Needed!

SSO customers, we've got great news! Setting up Single Sign-On is now significantly easier.

We've removed the developer dependency, meaning you can configure and activate SSO yourself, without database intervention or technical expertise. This gives you more control and independence.

Benefits: Quicker setup, no need to wait for developer assistance, and faster onboarding for your team! Configure SSO easily and focus on your core tasks.

Hello Report Managers and Vehicle Invoice Managers,

We're excited to announce an upgrade to the Total Cost of Ownership (TCO) report, designed to provide you with even more granular insights into your fleet's expenses.

Key Improvements:

• Second-Level Cost Representation: Dive deeper into your cost data with a more detailed data structure.
• Enhanced TCO Report Page:
  • Second-Level Bars & Tables: Visualize cost breakdowns with enhanced charts and tables.
  • Entity Filters: Filter data by specific Vehicle or Location.
  • Entity Cards: Access summary cards with key cost information for individual Vehicles or Locations.

Benefits:

• More Granular Cost Analysis: Understand exactly where your money is going with detailed cost breakdowns.
• Improved Reporting: Create more focused and insightful reports tailored to your specific needs.
• Data-Driven Decision Making: Make informed decisions based on accurate and detailed cost data.

How to Access: Navigate to the Reporting -> TCO tab to explore the enhanced report. From there, utilize the filters to view cost data for specific vehicles or locations, and click on the entity cards for a summarized view.

With these enhancements, you can now gain a more complete understanding of your fleet's total cost of ownership. Start exploring the new features today!

Dear Car sharers,

We're happy to announce a significant update to the Car Sharing platform: the redesigned Key Management section! As part of our ongoing transition from Ember to React, this update brings a fresh, modern interface with improved functionality for a more efficient and seamless user experience.

Why This Update?

• Modernization: This move to React ensures better performance, easier maintenance, and paves the way for future enhancements.
• Enhanced Design and Functionality: We've taken this opportunity to completely revamp the Key Management section, focusing on ease of use and accessibility.

New Features:

• Improved User Interface: Enjoy a cleaner, more intuitive layout that simplifies navigation.
• Responsive Design: The redesigned interface adapts seamlessly to various devices, providing an optimized experience on both desktop and mobile.
• Comprehensive Booking Overview: Quickly access today's booking details, including time, location, vehicle, and driver information.
• Real-Time Data Updates: Benefit from faster data updates and responsive interactions for quick and informed decision-making.

We are excited for you to experience these improvements and look forward to your feedback as we continue to refine the platform.

Dear Customers,

We’ve made an important update to better support your logistics operations: the maximum vehicle mileage limit has been increased to 2,000,000 kilometers!

What’s New?

• The system now supports higher vehicle mileages, allowing for more accurate tracking.

Why This Change?

• Better for High-Mileage Fleets: Long-haul trucking often pushes vehicles past 1 million kilometers, and this update ensures Fleetster can manage those vehicles effectively.
• Fixing the Old Limit: The previous 999,999 km limit was too low for your needs, so we’ve raised it.

Benefits:

• Accurate Mileage Tracking: Easily track vehicles with high mileage.
• Smooth Data Management: Keep accurate records for maintenance, reporting, and fleet management.
• Designed for You: This update is tailored to the high-mileage needs of your fleet.

We understand the importance of accurate data for your business and are committed to providing solutions that work for you. Thank you for your continued partnership!

Good news for: Billing Managers, Finance Teams, and Fleet Administrators

We've revamped the Invoice Configurator using React to provide you with a faster, more responsive experience.

Why the change?

• Improved Performance: React makes the configurator significantly quicker.
• Easier Updates: Ensures we can roll out new features and improvements more efficiently.
• Enhanced User Experience: Enjoy a smoother, more intuitive interface for all your invoice needs.

Benefits:

• Save Time: Generate and manage invoices faster than ever.
• Increased Efficiency: A more responsive tool for smoother workflows.
• Future-Proof: Built on modern technology for ongoing improvements.

We're eager to hear your feedback on the new Invoice Configurator. Share your thoughts with us, so we can continue to enhance your Fleetster experience!

We are pleased to announce a significant enhancement to our billing process: you can now pre-charge customers at the time of booking creation! This new feature builds upon our existing Stripe integration and offers greater flexibility and control over your billing cycle.

Key Feature:

• Pre-Charge at Booking: Enable immediate payment capture when a booking is created.

How It Works:

• Ensure automatic payment and per-booking billing cycle are enabled.
• Activate the "Booking create pre-charge" setting.
• You can also set a notification threshold for pre-charge cost change detection before booking start (%).

Benefits:

• Enhanced Billing Efficiency: Streamlines payment collection at the start of the booking process.
• Improved Cash Flow: Capture funds upfront, improving your cash flow management.
• Increased Security: Reduces the risk of payment issues after the booking has commenced.
• Automatic Payment: This will ensure that if pre-charge is not enabled the booking is still charged automatically at the end.

This update provides enhanced control and security over your billing processes. We are committed to continuously improving our platform, and your feedback is greatly appreciated.

Hello Fleet Managers and Users,

We're excited to announce changes to the task list and task details in the mobile app. Our goal is to make managing tasks simpler and more efficient for you.

What's New:

• Clearer Task View: The new design makes important task details easier to see at a glance.
• Overdue Tasks - Hard to Miss: We've made it very clear when a task is overdue, so you can take action right away.
• Same Look and Feel: The new screens match the rest of the app, making it more user-friendly.

How This Helps You:

• Manage Tasks Easily: You can quickly see and focus on what's important.
• Avoid Missed Deadlines: Overdue tasks are much more noticeable, helping you stay on track.
• Enjoy a Better Experience: The app is now easier and more pleasant to use.

We encourage you to try out the updated task management features on your mobile device. Your thoughts are important to us as we continue to improve Fleetster. Please share any comments or suggestions you have.

Dear Fleetster Users,

We've enhanced the clarity of the "Default" option when creating or editing locations. This update ensures you understand exactly what "Default" means for settings like mileage, parking lot, cleanliness, and fuel level.

Key Feature:

• Clearer "Default" Definition: We've added a clear explanation (tooltip) to describe the implications of marking an option as "Default."

Advantages:

• Improved Understanding: Eliminates confusion about the "Default" setting.
• Better Decision-Making: Enables you to confidently configure location settings based on a clear understanding of their impact.
• Reduced Errors: Minimizes the risk of misconfiguration due to ambiguity.

With this improvement, you can now confidently manage your location settings, ensuring accurate and efficient fleet operations. We appreciate your continued feedback as we strive to enhance your Fleetster experience.

Hello Fleet and Hardware Managers,

We're introducing a new feature to improve vehicle management and driver accountability: an enhanced integration between Traka and Vehicle Status Check.

Key Improvement:

• Driver Skip Notification: Admins will now receive a notification if a driver skips the Vehicle Status Check after using a Traka key.

Benefits:

• Increased Accountability: Ensures drivers consistently complete vehicle checks.
• Improved Vehicle Management: Helps maintain accurate vehicle condition records.
• Proactive Issue Identification: Allows admins to quickly address any skipped checks.

This new feature ensures your fleet is properly managed, even with non-connected vehicles. We value your feedback as we continue to improve Fleetster.