Product Updates

RELEVANT FOR: Fleet Managers

We have added a dedicated payments list to contracts, making it easier to view and track invoice items directly from the contract view.

What is new:

• New API endpoint to fetch invoice items per contract
• Added tab structure with Overview and Invoices
• Invoices tab shows all related invoice items with filters and details
• Clickable rows to access full invoice details

The benefits at a glance:

• Centralised view of all contract-related payments
• Faster access to financial details without navigating multiple cards
• Improved transparency and traceability of contract costs
• Consistent handling with other invoice lists in Fleet Management

RELEVANT FOR: Fleet Managers

We have extended email document uploads to support .msg files, ensuring seamless handling of all email formats.

What is new:

• Support for uploading .msg files via drag and drop
• Automatic classification of .msg files as emails, including attachments
• Download functionality for .msg files, same as .eml

The benefits at a glance:

• Eliminates compatibility issues for .msg users
• Streamlines email management and processing
• Consistent experience for all supported email formats

RELEVANT FOR: Fleet Managers

We have improved the importer by splitting the standard template list according to language, ensuring more precise template selection and reduced errors when processing forwarded or multilingual emails.

What is new:

• Templates now display available languages in brackets like DKV (DE)
• DKV duplicated to allow selection of both German and English
• Standard template language selected directly in the list instead of relying on user language
• Adjusted Inbox settings to generate separate email addresses for each template-language pair

The benefits at a glance:

• More accurate template recognition independent of sender address
• Reduced false negatives when processing forwarded emails
• Clearer handling of multilingual templates
• Improved reliability of automated imports

RELEVANT FOR: Fleet Managers

We have improved the Email Inbox UI to make navigation clearer and managing email addresses more intuitive.

What is new:

• Moved Refresh button into the Email list for easier access
• Renamed All tab to Inbox and Settings to Email Addresses
• Added button to quickly add new email addresses
• Updated Email Addresses table to use standard layout without filters
• Clear column structure for Type, Target, Email Address (with copy), and Status

The benefits at a glance:

• Faster and more intuitive email management
• Clearer navigation with renamed tabs
• Easier setup and maintenance of email addresses
• Consistent and modernized UI across the inbox and settings

RELEVANT FOR: Fleet Managers

We have made the payment cycle a mandatory field in contracts to ensure consistent and reliable cost data across reports and the digital vehicle file.

What is new:

• Payment cycle now required for all contracts (except purchases)
• Default value set to Monthly

The benefits at a glance:

• More reliable payment and cost data across contracts
• Accurate TCO calculations and financial reporting
• Reduced data gaps and display issues in the digital vehicle file
• Standardized handling of contract payment cycles

RELEVANT FOR: Fleet Managers

We have cleaned up the Leasing Contract Details to remove redundant inputs and ensure consistent calculation of fees and contract data.

What is new:

• Removed Leasing Monthly Fee input (now included in Total Monthly Fee)
• Migration script to set Total Monthly Fee correctly and default payment cycle to monthly
• Updated labels for key fields (e.g. Maximum Mileage → Total Allowed Mileage, Duration → Contract Duration)
• Removed unused inputs (Min. reimbursed mileage, Excess Mileage Cost)

The benefits at a glance:

• Simplified contract details with fewer redundant fields
• More accurate and consistent fee calculations
• Clearer field labels aligned with reporting terminology
• Reduced confusion and risk of errors in contract management

RELEVANT FOR: Traka Fleet Managers

We have extended the Traka integration to support electric vehicles, enabling more accurate charging information during key return and better handling of eMobility features.

What is new:

• Support for electric vehicles in Traka microservice (previously oil-fuel vehicles only)
• Ability to capture charging state and charge level during key return
• Configurable requirement to plug in the vehicle before return (location and company-level settings)
• Improved booking charge calculation including charging data and charger type detection

The benefits at a glance:

• Seamless handling of both fuel and electric vehicles in Traka
• More accurate cost and charge tracking per booking
• Flexible configuration for mandatory charging requirementsConsistent reporting and audit compliance across vehicle types
• Future-proof integration for hybrid and fully electric fleets

RELEVANT FOR: Fleet Managers

We have improved the Vehicle Invoice upload and management experience, making it more intuitive and user-friendly.

What is new:

• Cleaner upload area with light gray background and clear button to upload documents
• Improved drag-and-drop area messaging, including file size and type information
• Automatic removal of invoice preview if no document is uploaded
• New icon added to quickly redirect into the invoice view after a successful upload
• Documents are now sorted with the most recent on top, right next to the upload area
• Responsive table design: column widths adjusted, ellipsis added for long names
• Active download icons immediately available after drag-and-drop
• Aligned download and delete actions even for non-previewable file types

The benefits at a glance:

• More intuitive and streamlined invoice upload process
• Clearer interface reduces user errors
• Faster navigation to newly uploaded invoices
• Easier access to the most recent documents
• Improved responsiveness for all screen sizes

RELEVANT FOR: Fleet Managers

We have enhanced the Leasing Contract setup to include services and budget metrics, providing greater cost transparency and accuracy in contract management.

What is new:

• Ability to specify services included in leasing fees (e.g., taxes, broadcasting, maintenance)
• Flexible input to adapt to different contract structures
• Improved integration with budget and TCO metrics

The benefits at a glance:

• Clearer breakdown of leasing cost components
• Enhanced financial transparency for contracts
• More accurate TCO calculations
• Easier reporting and audit compliance
• Greater flexibility across different leasing agreements

RELEVANT FOR: Fleet Managers

We have introduced the Extended Invoice option to improve accuracy in cost tracking and better reflect real client invoices.

What is new:

• New Extended Invoice option supporting discounts per item and total invoice discounts
• Cost Center moved from Invoice Details card into a column per item
• Toggle option added for Multiple Vehicles and Extended Invoice (replacing radio buttons)

The benefits at a glance:

• More accurate reflection of client invoices with discounts
• Improved cost traceability and reporting integrity
• Clearer allocation of expenses per item through Cost Center column
• Enhanced usability and consistency in the invoicing workflow

RELEVANT FOR: Fleet Managers

We have added a Vehicle List section under the Hardware menu to centralize vehicle–hardware management and improve fleet oversight.

What is new:

• New Vehicle List section with filter tabs: All, Active, InactiveDynamic table columns based on hardware integrations:
  • Traka: Vehicle, Vehicle Status, Location, Cabinet, iFob
  • Invers / Geotab: Vehicle, Vehicle Status, Location, Hardware, Device Status
• Vehicle click behavior redirects to the appropriate hardware details based on installed systems:
  • No hardware → Invers → Traka → Geotab
  • Invers → Invers Details
  • Traka → Traka Details
  • Geotab → Geotab Details
  • Both Traka & Geotab → Traka Details

The benefits at a glance:

• Centralized view of all vehicles and their hardware status
• Faster access to hardware details and device managementClear differentiation between Active and Inactive vehicles
• Reduced navigation effort across multiple hardware systems
• Improved operational efficiency and fleet oversight

RELEVANT FOR: Fleet Managers

We have introduced the new Bank Loan contract type to improve contract management and cost traceability:

What is new:

• New contract type: Bank Loan
• Seamless integration into the existing contract system
• Enhanced support for recurring bank loan vehicle costs

The benefits at a glance:

• Improved traceability of bank loan fees
• Centralised documentation of bank loan fees obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have improved the Maintenance Contract input process to make specifications clearer and ensure consistent data entry.

What is new:

• Renamed key inputs for better understanding
• Removed redundant and outdated fields

The benefits at a glance:

• Clearer and more consistent contract data
• Reduced input errors
• Enhanced data quality for reporting and audits
• Improved usability across different contract types

RELEVANT FOR: Fleet Managers

We have improved the Platform module by enabling the upload of email files (.eml) into any document card, ensuring all relevant communications can be centrally stored and audited.

What is new:

• Added support for uploading .eml files via drag and drop in document cards
• New Email document type in the “Type” dropdown (auto-selected when .eml detected)
• Increased column width in the document table for clearer file name display
• .eml upload enabled across Digital Vehicle File, Traffic Fines, and Damages

The benefits at a glance:

• Centralized storage of all case-related communications and attachments
• Improved traceability and audit readiness
• Better usability when managing large volumes of correspondence
• Consistent handling of communications across different fleet management processes

RELEVANT FOR: Fleet Managers

We have improved the Rental Contract input process to enhance clarity and ensure consistent data entry:

What is new:

• Renamed key input sections for better understanding
• Removed redundant and outdated fields
• Streamlined layout for more intuitive navigation

The benefits at a glance:

• Clearer and more consistent rental contract data
• Reduced entry time and fewer input errors
• Easier onboarding for new users
• Enhanced data quality for reporting and audits
• Improved usability across different contract types

RELEVANT FOR: Fleet Managers

We have introduced the new Radio & Broadcasting contract type to improve contract management and cost traceability:

What is new:

• New contract type: Radio & Broadcasting
• Seamless integration into the existing contract system
• Enhanced support for recurring, tax-related vehicle costs

The benefits at a glance:

• Improved traceability of radio & broadcasting fees
• Centralised documentation of radio & broadcasting fees obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have automated the SCIM (System for Cross-domain Identity Management) setup process to simplify user provisioning and enhance data integrity:

What is new:

• Automated configuration for SCIM integration
• Guided setup flow with pre-configured defaults
• Safeguards to prevent unintended data changes

The benefits at a glance:

• Reduced reliance on developer support during setup
• Faster and more secure onboarding of user data
• Minimised risk of accidental overwrites or deletions
• Improved IT efficiency and compliance readiness
• Scalable identity management for growing organizations

RELEVANT FOR: Fleet Managers

We have extended the Email Inbox functionality to support refueling-related notifications and configurations:

What is new:

• Added Refueling as a supported entity in email inbox settings
• Configurable triggers for refueling events and alerts
• Improved filtering and routing of refueling-related emails

The benefits at a glance:

• Centralized management of refueling notifications
• Better visibility into refueling activities and events
• More relevant and actionable email alerts
• Improved communication flow between teams and systems
• Supports consistent monitoring of fuel-related operations

RELEVANT FOR: Fleet Managers

We have improved the Locations module by enabling address search and map visualisation for greater accuracy and ease of use:

What is new:

• Address search functionality added to location input
• Real-time suggestions during typing
• Integrated map preview for visual validation

The benefits at a glance:

• More accurate and consistent location entries
• Faster and more intuitive address input
• Reduced risk of incorrect or incomplete addresses
• Improved usability for both admins and end users
• Enhanced mapping and routing capabilities

RELEVANT FOR: Fleet Managers

We have enhanced the Credit Contract input to improve financial transparency and accuracy:

What is new:

• Added new input fields for key loan metrics (e.g., interest rate, payment schedule)
• Removed outdated or unused fields
• Optimized form structure for better clarity and usability

The benefits at a glance:

• More accurate and complete financial documentation
• Improved transparency in credit obligations
• Easier tracking of loan terms and repayment details
• Fewer input mistakes through streamlined structure
• Better support for financial planning and reporting

RELEVANT FOR: Fleet Managers

We have introduced the new Vehicle Tax contract type to improve contract management and cost traceability:

What is new:

• New contract type: Vehicle Tax
• Seamless integration into the existing contract system
• Enhanced support for recurring, tax-related vehicle costs

The benefits at a glance:

• Improved traceability of tax-related contracts
• Centralized documentation of vehicle tax obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have enhanced the vehicle invoice entry system to streamline cost tracking for both individual and multiple vehicles:

What is new:

• Redesigned invoice entry interface supporting Single Vehicle and Multiple Vehicles modes
• New ability to assign costs to multiple vehicles in one invoice
• Integrated contract selection per item for better traceability

The benefits at a glance:

• Significantly faster and more flexible invoice creation
• Clear cost allocation per vehicle and cost category
• Reduced manual errors through automated calculations
• Better financial transparency and reporting across fleets
• Scalable for both small and large fleet operations

RELEVANT FOR: Fleet Managers

We have added Xiaomi as a selectable vehicle brand within the Fleetster platform:

What is new:

• Xiaomi is now available as a vehicle brand option in the Digital Vehicle File
• Full brand support including logo and name recognition
• Consistent integration across vehicle selection and management interfaces

The benefits at a glance:

• Seamless onboarding of Xiaomi vehicles into your fleet
• Professional representation of Xiaomi branding within your system

RELEVANT FOR: Fleet Managers

We’ve improved the vehicle purchase data structure to offer more clarity and control over contract and cost information:

What is new:

• New input fields for:

• Mileage at time of purchase
• Purchase and selling price
• Selling date
• Linear Depreciation
• Usage based Depreciation

• Inputs are now clearly reorganized into two dedicated sections:

• Purchase Contract Details card
• Cost Details card

The benefits at a glance:

• Better tracking of vehicle purchase and resale information
• Improved cost transparency with depreciation tracking
• Cleaner layout for faster and more accurate data entry
• Enhanced support for accounting and audit purposes

RELEVANT FOR: US and Canada customers

We have successfully expanded our Traka integration to the North American market:

The Traka key management system is now fully available and integrated with Fleetster software in the United States and Canada, bringing advanced key management capabilities to our North American fleet customers.

What is new:

• Traka integration now available in the United States and Canada

• Full compatibility with North American fleet management requirements

• Complete key management system integration with Fleetster platform

The benefits at a glance:

• Secure automated key management for North American fleets

• Seamless integration with existing Fleetster fleet management workflows

• Enhanced vehicle security and access control

• Reduced administrative overhead for key distribution and tracking

RELEVANT FOR: Fleet Manager

We have introduced the new Email Inbox Settings to streamline email routing and management:

The new settings interface allows you to configure automatic email routing for different entities, ensuring important communications reach the right destination without manual intervention.

What is new:

• New Email Inbox Settings for email routing

• Automatic routing configuration for different fleet entities

• Entity-specific email routing settings for vehicle invoices

The benefits at a glance:

• Automated email distribution based on entity type

• Reduced manual email sorting and forwarding

• Centralized control over all invoice-related email communications

• Better organization of incoming vehicle invoice emails

Also new: the Email Inbox is now accessible directly from the main navigation menu - providing quick access to all routed emails and settings management for seamless communication workflow.

RELEVANT FOR: Fleet Manager

We have enhanced the leasing contract details with comprehensive information tooltips and improved mileage tracking: The new info tooltips provide instant access to detailed explanations for all financial and mileage-related fields, making contract management more transparent and user-friendly.

What is new:

• Info tooltips for Purchase Price, Leasing Monthly Fee, and Leasing Factor fields

• New List Price field with complete documentation

• Enhanced mileage tracking with Current Vehicle Mileage and Reported on fields

• Info tooltips for Min./Max. reimbursed mileage calculations

• New Access Mileage cost field for precise cost tracking

The benefits at a glance:

• Instant access to field explanations through hover tooltips

• More transparent leasing cost calculations and documentation

• Improved mileage management with real-time tracking

• Better understanding of reimbursement calculations

Also new: all financial and mileage fields now provide contextual help - making complex leasing calculations accessible to users at any experience level for more confident contract management.

RELEVANT FOR: fleet Manager

We have expanded the contract details for insurance contracts:

The new "Tariff / Product Name" field now allows you to capture and manage specific tariff or product information directly in the insurance contract details.

What is new:

• New input field "Tariff / Product Name" in the insurance contract details

• Direct assignment of tariff designations to insurance contracts

The benefits at a glance:

• More precise documentation of insurance tariffs

• Better overview of used products and tariffs

• Simplified management and tracking of insurance products

Also new: the tariff information is automatically integrated into the contract overview - now with direct linking to product details for even better management.