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Electronic Driver License Check

The electronic Driver License Check supports fleet managers in their daily routine. Check driving licenses on their validity with the help of the fleetster hardware.

Software for Electronic Driving Licence Checks

Electronic Driver License Check by fleetster

The Driver License Check is divided into software and hardware, while the software is the basis for all versions.
The software is primarily concerned with documenting the checks. These can be carried out manually with a visual check at the fleet manager's office, or by photo via the smartphone app. In both cases, an employee decides whether the check has been passed or not.

There is also the option of having driving licenses checked via RFID sticker. If the sticker has been affixed to the driving licence, driving license verifications can also be carried out at the key cabinet, the car sharing kit, a standalone reader or via the reader in many of the smartphones.

fleetster Electronic Driver License Check software
fleetster Electronic Driver License Check software


Software takes over reminders of users and guides the admin through a structured check process. All data is documented and the access to pool vehicles is automatically managed.
per user, per month


To save time during checks, users can send photos of their driving licence to the admin. The admin can then carry out the visual inspection in a web interface.
per user, per month


RFID stickers can be attached to the Driver License and assigned to users. Our hardware components check the stickers at every key handover.
per sticker + hardware*

*The hardware options are not part of the price and need to be ordered separately.

Overview of Electronic Driver License Check functions

Manual CheckPhoto-Check
Check process
Block pool vehicle bookings
Check admins per location
Automated reminders
Secure photo process through mobile
Admin access in check process
Secure storage of license photo

With hardware addon

Driver License verification at key handover

Driver License verification at key handover

One of the most important features for a driver to verify is their license. The user can be required to verify their driver's license at the start of every booking before the user can unlock the vehicle.

Smartphone-Check [ Soon ]

Smartphone-Check [ Soon ]

The normal driver's license check can also be done using only the user's phone RFID reader capabilities.

Scan driver's license with AI and automatically transfer to fleetster

fleetster recently started using artificial intelligence in its digital driver's license check. With the fleetster app, drivers can scan their driver's license with the camera on their smartphone or tablet. The AI scans the information on the driver's license and automatically imports it into the fleetster system.

Once the data has been entered, the system remembers the information so that the driver's license only needs to be scanned once. When the next check is due, the system transfers the data automatically. Automatic scanning saves time in particular, as users no longer need to enter their data manually.

KI Driver's license check
KI Driver's license check

How does the Driver License Check work in the fleet?

When it comes to Driver License Check, there are various ways to implement them properly in the fleet. No matter which medium is used here - it is important that all necessary points (driver data, driver license number, validity, etc.) are queried.

Excel templates and Outlook templates are often popular means. However, their high susceptibility to errors argues in favor of implementing dedicated software for electronic driver's license control.

Regarding Manual Checks

All employees with access to the fleet (company cars or pool vehicles) must show the original driving license to the fleet manager. The fleet manager keeps all necessary driver data in the files - it is also possible to add a copy of the original driving license. The fleet manager sets the next date for the driver's visual inspection in the system. In general, it is recommended to visually check all original driver licenses twice a year.

fleetster's Manual Checks
fleetster's Manual Checks

Regarding Photo Checks

To speed up the manual control, employees can send photos of their driving license to the admin. When used for the first time, users are asked to upload a photo to confirm their driving license. Reminders for regular checkup appointments are automatically sent via app or email. This makes face-to-face appointments obsolete.

fleetster's Photo Checks
fleetster's Photo Checks

To verify Driver License Check via Hardware

Proper driving license verification can be supported by hardware. RFID stickers can be applied to driving licenses and assigned to users. The presence of a driver's license can thus be confirmed at each automatic key transfer (key cabinet or car sharing kit).

fleetster's Hardware
fleetster's Hardware

How do I comply with the operational check obligation of my drivers?

When companies operate a fleet of vehicles or provide vehicles for their employees, this also entails a number of control obligations. These control obligations can generally be delegated to a fleet manager.

If the fleet manager now leaves a commercial vehicle or passenger car to an employee without a valid driving license, he or she may face criminal consequences. In the event of accidents involving personal injury or damage to property, there may also be civil law consequences.

It is therefore important for a fleet manager to check driving licenses regularly and to store this in a legally secure system. There are manual and digital ways of checking that need to be weighed up. For each application, a different solution can make sense to secure the fleet and save time in parellel.

fleetster's Driving License Check
fleetster's Driving License Check