Electronic Driver License Check
The electronic Driver License Check supports fleet managers in their daily routine. Check driver’s licenses digitally by photo, fully automatically via AI scan, or with hardware support.
Driver License Check Features
Checks
Central storage of all collected driving license data. Overview of all driving licenses, control data and document copies.
Automation
Fully automated driver's license check via AI scan: the license is captured directly in the app, relevant data is extracted automatically, and validity is verified without any admin involvement.
Hardware & RFID scans
In addition a driving license verification is connected via hardware. Driving licenses are provided with RFID stickers and queried each time the key is handed over.
With hardware addon
Driver License verification at key handover
One of the most important features for a driver to verify is their license. The user can be required to verify their driver's license at the start of every booking before the user can unlock the vehicle.
Smartphone-Check
The normal driver's license check can also be done using only the user's phone RFID reader capabilities.
Electronic Driver License Check by fleetster
The Driver License Check is divided into software and hardware, while the software is the basis for all versions.
The software is primarily concerned with documenting the checks. These can be carried out manually with a visual check at the fleet manager's office, by photo via the smartphone app, or fully automatically via AI scan. For manual and photo checks, an employee decides whether the check has been passed – with the AI scan, the validity of the license is verified automatically, without any admin involvement.
There is also the option of having driving licenses checked via RFID sticker. If the sticker has been affixed to the driving licence, driving license verifications can also be carried out at the key cabinet, the car sharing kit, a standalone reader or via the reader in many of the smartphones.
Overview of Electronic Driver License Check functions
Features | Photo Check | AI Check |
|---|---|---|
| Security Standard | ||
| Data Extraction | ||
| Fraud Protection | ||
| Identity Verification | ||
| Document Verification | ||
| Check process | ||
| Reminder | ||
| Block pool vehicle bookings | ||
| Check admins per location | ||
| Automated reminders | ||
| Secure photo process through mobile | ||
| Admin access in check process | ||
| Secure storage of license photo |
Euro
€/EUR
Dollar
$/USD
PHOTO CHECK
Users photograph their driver's license directly in the app. The relevant data is transmitted automatically and the admin confirms the check via a web interface.
Check process
Reminder
Automated reminders
Secure photo process through mobile
Admin access in check process
Secure storage of license photo
Block pool vehicle bookings
Check admins per location
AI CHECK
Drivers scan the front and back of their license directly in the app. A brief facial liveness check ensures the document and person match. Successfully verified licenses are released immediately – without any manual admin involvement.
Check process
Reminder
Automated reminders
Secure photo process through mobile
Secure storage of license photo
Block pool vehicle bookings
Fully automated validation without admin involvement
Liveness detection & fraud check
Automatic data extraction
Immediate release after successful verification
HARDWARE ADD-ON
RFID stickers can be attached to the Driver License and assigned to users. Our hardware components check the stickers at every key handover.
*The hardware options are not part of the price and need to be ordered separately.
Scan driver's license and automatically transfer to fleetster
fleetster enables simple, digital driver’s license verification directly via the app. With the photo check, drivers photograph their license, the relevant data is transmitted automatically, and the admin confirms the check via a web interface.
With the AI check, drivers scan the front and back of their license directly in the app. A brief facial liveness check ensures the document and person match – the license is then fully automatically validated and released immediately, without any admin involvement.
How does the Driver License Check work in the fleet?
When it comes to Driver License Check, there are various ways to implement them properly in the fleet. No matter which medium is used here - it is important that all necessary points (driver data, driver license number, validity, etc.) are queried.
Excel templates and Outlook templates are often popular means. However, their high susceptibility to errors argues in favor of implementing dedicated software for electronic driver's license control.
Manual Checks
All employees with access to the fleet (company cars or pool vehicles) must show the original driving license to the fleet manager. The fleet manager keeps all necessary driver data in the files - it is also possible to add a copy of the original driving license. The fleet manager sets the next date for the driver's visual inspection in the system. In general, it is recommended to visually check all original driver licenses twice a year.
Photo Checks
With the photo check, employees photograph their driver’s license directly in the app. The relevant data is transmitted automatically and the admin confirms the check via a web interface. Reminders for regular check appointments are automatically sent via app or email, making personal appointments obsolete.
AI Checks
Our AI scans and validates driver’s licenses fully automatically in real time – upon successful verification, the license is released immediately without any admin involvement. The admin retains full control and can manually revoke a validation at any time if needed.
To verify Driver License Check via Hardware
Proper driving license verification can be supported by hardware. RFID stickers can be applied to driving licenses and assigned to users. The presence of a driver's license can thus be confirmed at each automatic key transfer (key cabinet or car sharing kit).
How do I comply with the operational check obligation of my drivers?
When companies operate a fleet of vehicles or provide vehicles for their employees, this also entails a number of control obligations. These control obligations can generally be delegated to a fleet manager.
If the fleet manager now leaves a commercial vehicle or passenger car to an employee without a valid driving license, he or she may face criminal consequences. In the event of accidents involving personal injury or damage to property, there may also be civil law consequences.
It is therefore important for a fleet manager to check driving licenses regularly and to store this in a legally secure system. There are manual and digital ways of checking that need to be weighed up. For each application, a different solution can make sense to secure the fleet and save time in parellel.
