Product Updates

RELEVANT FOR: Fleet Managers

We have introduced the new Bank Loan contract type to improve contract management and cost traceability:

What is new:

• New contract type: Bank Loan
• Seamless integration into the existing contract system
• Enhanced support for recurring bank loan vehicle costs

The benefits at a glance:

• Improved traceability of bank loan fees
• Centralised documentation of bank loan fees obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have improved the Maintenance Contract input process to make specifications clearer and ensure consistent data entry.

What is new:

• Renamed key inputs for better understanding
• Removed redundant and outdated fields

The benefits at a glance:

• Clearer and more consistent contract data
• Reduced input errors
• Enhanced data quality for reporting and audits
• Improved usability across different contract types

RELEVANT FOR: Fleet Managers

We have improved the Platform module by enabling the upload of email files (.eml) into any document card, ensuring all relevant communications can be centrally stored and audited.

What is new:

• Added support for uploading .eml files via drag and drop in document cards
• New Email document type in the “Type” dropdown (auto-selected when .eml detected)
• Increased column width in the document table for clearer file name display
• .eml upload enabled across Digital Vehicle File, Traffic Fines, and Damages

The benefits at a glance:

• Centralized storage of all case-related communications and attachments
• Improved traceability and audit readiness
• Better usability when managing large volumes of correspondence
• Consistent handling of communications across different fleet management processes

RELEVANT FOR: Fleet Managers

We have improved the Rental Contract input process to enhance clarity and ensure consistent data entry:

What is new:

• Renamed key input sections for better understanding
• Removed redundant and outdated fields
• Streamlined layout for more intuitive navigation

The benefits at a glance:

• Clearer and more consistent rental contract data
• Reduced entry time and fewer input errors
• Easier onboarding for new users
• Enhanced data quality for reporting and audits
• Improved usability across different contract types

RELEVANT FOR: Fleet Managers

We have introduced the new Radio & Broadcasting contract type to improve contract management and cost traceability:

What is new:

• New contract type: Radio & Broadcasting
• Seamless integration into the existing contract system
• Enhanced support for recurring, tax-related vehicle costs

The benefits at a glance:

• Improved traceability of radio & broadcasting fees
• Centralised documentation of radio & broadcasting fees obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have automated the SCIM (System for Cross-domain Identity Management) setup process to simplify user provisioning and enhance data integrity:

What is new:

• Automated configuration for SCIM integration
• Guided setup flow with pre-configured defaults
• Safeguards to prevent unintended data changes

The benefits at a glance:

• Reduced reliance on developer support during setup
• Faster and more secure onboarding of user data
• Minimised risk of accidental overwrites or deletions
• Improved IT efficiency and compliance readiness
• Scalable identity management for growing organizations

RELEVANT FOR: Fleet Managers

We have extended the Email Inbox functionality to support refueling-related notifications and configurations:

What is new:

• Added Refueling as a supported entity in email inbox settings
• Configurable triggers for refueling events and alerts
• Improved filtering and routing of refueling-related emails

The benefits at a glance:

• Centralized management of refueling notifications
• Better visibility into refueling activities and events
• More relevant and actionable email alerts
• Improved communication flow between teams and systems
• Supports consistent monitoring of fuel-related operations

RELEVANT FOR: Fleet Managers

We have improved the Locations module by enabling address search and map visualisation for greater accuracy and ease of use:

What is new:

• Address search functionality added to location input
• Real-time suggestions during typing
• Integrated map preview for visual validation

The benefits at a glance:

• More accurate and consistent location entries
• Faster and more intuitive address input
• Reduced risk of incorrect or incomplete addresses
• Improved usability for both admins and end users
• Enhanced mapping and routing capabilities

RELEVANT FOR: Fleet Managers

We have enhanced the Credit Contract input to improve financial transparency and accuracy:

What is new:

• Added new input fields for key loan metrics (e.g., interest rate, payment schedule)
• Removed outdated or unused fields
• Optimized form structure for better clarity and usability

The benefits at a glance:

• More accurate and complete financial documentation
• Improved transparency in credit obligations
• Easier tracking of loan terms and repayment details
• Fewer input mistakes through streamlined structure
• Better support for financial planning and reporting

RELEVANT FOR: Fleet Managers

We have introduced the new Vehicle Tax contract type to improve contract management and cost traceability:

What is new:

• New contract type: Vehicle Tax
• Seamless integration into the existing contract system
• Enhanced support for recurring, tax-related vehicle costs

The benefits at a glance:

• Improved traceability of tax-related contracts
• Centralized documentation of vehicle tax obligations
• Easier identification of cost responsibilities per vehicle
• Better compliance with legal and financial audit requirements
• Reduces manual tracking and improves reporting clarity

RELEVANT FOR: Fleet Managers

We have enhanced the vehicle invoice entry system to streamline cost tracking for both individual and multiple vehicles:

What is new:

• Redesigned invoice entry interface supporting Single Vehicle and Multiple Vehicles modes
• New ability to assign costs to multiple vehicles in one invoice
• Integrated contract selection per item for better traceability

The benefits at a glance:

• Significantly faster and more flexible invoice creation
• Clear cost allocation per vehicle and cost category
• Reduced manual errors through automated calculations
• Better financial transparency and reporting across fleets
• Scalable for both small and large fleet operations

RELEVANT FOR: Fleet Managers

We have added Xiaomi as a selectable vehicle brand within the Fleetster platform:

What is new:

• Xiaomi is now available as a vehicle brand option in the Digital Vehicle File
• Full brand support including logo and name recognition
• Consistent integration across vehicle selection and management interfaces

The benefits at a glance:

• Seamless onboarding of Xiaomi vehicles into your fleet
• Professional representation of Xiaomi branding within your system

RELEVANT FOR: Fleet Managers

We’ve improved the vehicle purchase data structure to offer more clarity and control over contract and cost information:

What is new:

• New input fields for:

• Mileage at time of purchase
• Purchase and selling price
• Selling date
• Linear Depreciation
• Usage based Depreciation

• Inputs are now clearly reorganized into two dedicated sections:

• Purchase Contract Details card
• Cost Details card

The benefits at a glance:

• Better tracking of vehicle purchase and resale information
• Improved cost transparency with depreciation tracking
• Cleaner layout for faster and more accurate data entry
• Enhanced support for accounting and audit purposes

RELEVANT FOR: US and Canada customers

We have successfully expanded our Traka integration to the North American market:

The Traka key management system is now fully available and integrated with Fleetster software in the United States and Canada, bringing advanced key management capabilities to our North American fleet customers.

What is new:

• Traka integration now available in the United States and Canada

• Full compatibility with North American fleet management requirements

• Complete key management system integration with Fleetster platform

The benefits at a glance:

• Secure automated key management for North American fleets

• Seamless integration with existing Fleetster fleet management workflows

• Enhanced vehicle security and access control

• Reduced administrative overhead for key distribution and tracking

RELEVANT FOR: Fleet Manager

We have introduced the new Email Inbox Settings to streamline email routing and management:

The new settings interface allows you to configure automatic email routing for different entities, ensuring important communications reach the right destination without manual intervention.

What is new:

• New Email Inbox Settings for email routing

• Automatic routing configuration for different fleet entities

• Entity-specific email routing settings for vehicle invoices

The benefits at a glance:

• Automated email distribution based on entity type

• Reduced manual email sorting and forwarding

• Centralized control over all invoice-related email communications

• Better organization of incoming vehicle invoice emails

Also new: the Email Inbox is now accessible directly from the main navigation menu - providing quick access to all routed emails and settings management for seamless communication workflow.

RELEVANT FOR: Fleet Manager

We have enhanced the leasing contract details with comprehensive information tooltips and improved mileage tracking: The new info tooltips provide instant access to detailed explanations for all financial and mileage-related fields, making contract management more transparent and user-friendly.

What is new:

• Info tooltips for Purchase Price, Leasing Monthly Fee, and Leasing Factor fields

• New List Price field with complete documentation

• Enhanced mileage tracking with Current Vehicle Mileage and Reported on fields

• Info tooltips for Min./Max. reimbursed mileage calculations

• New Access Mileage cost field for precise cost tracking

The benefits at a glance:

• Instant access to field explanations through hover tooltips

• More transparent leasing cost calculations and documentation

• Improved mileage management with real-time tracking

• Better understanding of reimbursement calculations

Also new: all financial and mileage fields now provide contextual help - making complex leasing calculations accessible to users at any experience level for more confident contract management.

RELEVANT FOR: fleet Manager

We have expanded the contract details for insurance contracts:

The new "Tariff / Product Name" field now allows you to capture and manage specific tariff or product information directly in the insurance contract details.

What is new:

• New input field "Tariff / Product Name" in the insurance contract details

• Direct assignment of tariff designations to insurance contracts

The benefits at a glance:

• More precise documentation of insurance tariffs

• Better overview of used products and tariffs

• Simplified management and tracking of insurance products

Also new: the tariff information is automatically integrated into the contract overview - now with direct linking to product details for even better management.