Pool car management software for company pools

Pool car management including electronic logbook from the market leader - enter company pool car, install OBD-plug and automatically keep an electronic logbook.


Interactive booking calendar with admin and user access to smartphone apps and web app.
per vehicle, per month


Take your pool cars to the next level with automated key management, damage management and exports.
per vehicle, per month


For large fleets or companies: set advanced pricing systems and automatic re-allocation of bookings.
per vehicle, per month

Pool cars in your fleet

A pool car is not classified as a company car. Company cars are by definition assigned to a specific person. A pool vehicle (also frequently: pool vehicle, motor pool vehicle, motorpool vehicle, car-sharing vehicle), on the other hand, is intended for use by several employees.

At fleetster, pool car management software and corporate car sharing software are accordingly treated as synonyms.

A pool car can be assigned to a department, for example. In this way, the costs can be easily allocated to the department. In this case, a booking of vehicles must be made using pool car software or motor pool management software so that it is apparent when the pool cars are available.

The idea of pool car management for employees is becoming more and more popular. Especially in the private sector, cars are often shared via car sharing - why shouldn't this also work in the corporate sector?

Feature-Overview of pool car management software

Booking Calendar
Vehicle Pricing and Permissions
Smartphone App
Calendar Integration
Key Management
Trip lists
Damage Management
Gasoline Cards
Category Booking
Automatic Booking Re-allocation
Booking Buffers
Advanced Pricing
Shift Planning

Software for pool cars and electronic logbook - how do I optimize my pool car management?

Pool car management (also motor pool management) works via sophisticated reservation mechanisms in a pool car software. Here, programs such as Excel and Outlook quickly reach their limits - the professional pool car software from fleetster, on the other hand, simplifies the management of pool vehicles for fleet managers - also with regard to tax law.

The pool car software organizes vehicles. Normally, a fleet manager is assigned to carry out necessary and legally required safety instructions with the employees. The fleet manager also checks the driving licenses of employees who wish to use one of the pool cars.

If the pool car management software is designed efficiently, a fleet with shared pool cars can offer potential savings. However, if systems are poorly managed (Excel, Outlook), pool cars combined with a logbook can just as quickly become a tax trap.

In order to achieve the greatest possible savings potential, the fleet utilization statistics must be effective, the fleet manager must have a good overview, and the electronic logbook must be kept clean.

Electronic logbook for pool vehicles as a solution to the dangerous tax trap

Unlike a company car, pool vehicles are not assigned to a person. Such pool vehicles stimulate the imagination of the tax authorities because vehicles without taxed imputed income are a thorn in the side of the tax office and leave room for interpretation.

If there is no documentation of vehicle movements, the tax office assumes that employees with a driving licence are users of the pool vehicle - regardless of whether they actually use the car. Poor or incomplete documentation can also quickly lead to expensive additional payments.

The only way to protect 100% from expensive additional payments and problems with the tax authorities is to keep an electronic logbook. Thanks to the inserted OBD plug, all journeys are automatically recorded and create in the fleetster software a tax compliant logbook that stands up to the tax authorities.

Free consultation

Our team is happy to help with any pool car management related questions.